Shipping Policy

For the PCB Prototype and small volume PCB that we generally use the international express. For the medium-volume PCB, we generally use air freight or ocean freight according to delivery time.
SysPCB ships using express couriers (DHL,FedEx,UPS,TNT ...), air freight and ocean freight. For small volume and Express PCB orders, post office express of China EMS and regular air mail are available, the price will be lower than international couriers like DHL, FedEx etc. Customers are welcome to use their own couriers or freight forwarders to satisfy their logistics needs. However, such requests should be clearly stated when placing orders. For mass production orders, we offer CIF, FOB HK or other terms if you need.

Customer agree that SysPCB Company may occasionally and without prior notice use an alternative shipping method of equal service level to ship the order to avoid delay for urgent order, unreachable destinations, or other restrictions. Customer will be notified in such a case and shipping cost will remain the same.

Using Customer's Own Courier:

If Customers choose to use their own couriers, SysPCB will contact the couriers to confirm the shipping details and costs. Orders will not be processed until the shipping details are confirmed by both Customers and couriers.


SysPCB ships worldwide. For hard-to-reach destinations, additional fees may occur and the transit time may be longer. Unless agreed otherwise by both SysPCB and the Customers, during the PCB order confirmation, if SysPCB is unable to ship to the destination, SysPCB will notify the customer and recommend alternative shipping options. In the rare cases that the selected courier is unable to ship to the destination after the order is confirmed and SysPCB is unable to contact the customer, SysPCB may use an alternative shipping method of similar service level to minimize any delay.

Shipping Date:

Quick turn PCB and Small PCB orders will be shipped in 2 hours during the work week after the order is processed. Medium Volume and large Volume PCB orders take longer. Shipping dates will be updated after the order payments are cleared and SysPCB begins processing the orders. Shipping dates are estimated only and may vary significantly. Customers with strict delivery deadline are advised to place orders well in advance.

Shipping Transit Time:

Shipping transit time (the time it takes to deliver the goods counted from the actual ship date) for express couriers (UPS, FedEx, and DHL) usually takes 2-4 working days. It usually takes 4-7 working days for air freight, 12-30 days for ocean freight, and 6-15 working days for post office air mail to deliver the shipments. Shipping transit time may vary significantly due to hard-to-reach destinations, seasons, weather, and occasional customs clearance delay.

SysPCB will try it's best to ensure a prompt shipment, SysPCB does not guarantee any shipping transit time and delivery time, and is not responsible for any delay during shipment. Request for cancelling the order after production begins because the delivery date no longer fits the Customer's needs will not be accepted. Customers who need the goods to be delivered by certain date are strongly advised to place orders as early as possible, especially during peak seasons.

Total Delivery Time:

Total Delivery Time = Production Time + Shipping Transit Time
The production time varies significantly based on the quantity ordered, the stock availability, and the factory production capacity.

Shipment Tracking:

Major express couriers (UPS, FedEx, and DHL) offer full end-to-end shipment tracking via their websites or customer service phone numbers. Post Office air mail offers basic proof of shipment for all orders and proof of delivery in some countries including the USA and Canada. Shipment tracking is available for air freights and ocean freights in the form of flight numbers and vessel names/voyages respectively.

Shipment tracking information may not be immediately available right after the goods are shipped. Please allow 12-24 hours after the dispatch before using the shipment tracking numbers.

Shipping Company Weight Calculation:

Gross shipping weight is calculated based on the actual measured weight or IATA dimensional (volumetric) weight, whichever is larger. The volumetric weight of a shipment is calculated by Length x Width x Height in centimeter (cm) of all cartons combined then divided by 6000.

Shipping Weight Limits:

Major express couriers (UPS, FedEx, and DHL), air freight, and ocean freight do not have a maximum gross shipping weight per shipment. Post office express (EMS) is limited to 20kg gross shipping weight per shipment. Orders over 20kg and shipped using EMS may be split into multiple EMS packages. Regular air mail is limited to 2kg gross shipping weight per shipment.


Goods shipped using FedEx, UPS, and DHL are insured by standard insurance as defined by the FedEx, UPS and DHL service terms and conditions. Additional insurance can be purchased if the standard insurance does not cover the full goods value. Various types of insurance for air freight and ocean freight can be purchased when placing the order. Please contact our sales representatives for more detail. Insurance for post office express is not included by default but can be purchased at additional cost. Very small orders shipped using regular air mail has build-in insurance for up to US$30 and cannot be upgraded at additional cost.

Lost & Damage during Shipment:

In the rare cases of lost and damaged goods during the shipment, customers should immediately notify the courier within the first 24 hours after the delivery and file a formal claim. All evidence and documents must be retained as proof. The courier may investigate the claim before compensation can be assessed. Customer should also notify SysPCB immediately to help process the claim.

Lost mail investigation may take time, and pre-mature filing of chargeback or payment dispute that SysPCB is not at fault is completely unnecessary. Customer agrees not to file any chargeback or payment dispute until the investigation completes and is compensated before taking any further action.

Re-delivery & Failed Delivery:

FedEx, UPS, and DHL attempt to deliver the shipment for up to three times. If delivery still fails, the express couriers will attempt to contact customer via phone number and email. If customer still fails to take delivery, the goods may be returned to SysPCB at Customer's expense.

For post office express (EMS) and regular air mail, the shipment will be returned to SysPCB after multiple delivery attempts and no phone or email contact will be made by the courier. Certain couriers, especially the post office, leave the package outside the recipient's premises when the delivery fails. SysPCB is not responsible for any lost due to that.

Re-deliveries and returns to sender due to delivery failures usually incur significant delays. In any circumstances, SysPCB is not responsible for such delays, failed deliveries, wrong shipping addresses provided by Customer, and any other situations that SysPCB is not at fault.

Returns Due to Refused Delivery:

Unless specified otherwise, SysPCB does not accept returns due to refusal of the delivery by the buyer or consignee. If the courier returns the shipment due to refused delivery or any other reason that SysPCB is not at fault, buyer agrees to pay all costs associated with the return.

Customs Duties:

Many countries offer duty-free or reduced duty for importing goods from certain countries. For example, there is no import duty or tax for importing toys from China to the USA. Many countries offer duty-free allowance for gifts and small quantity imports from most countries.
SysPCB will provide the basic export documents and information, including commercial invoice and packing slip, for customs clearance at the designated country. For small to medium shipment using express couriers, SysPCB may help Customer to clear the customs as a courtesy.

SysPCB will help customers minimize their customs duties and will cooperate with them to satisfy their requirements legitimately. However, SysPCB is not responsible for customs duties, fees, and other taxes imposed by the consignee's or Customer's countries. SysPCB is also not responsible for informing the customer or consignee about their own country's import regulations, taxes or duties.

In any circumstances, customs clearance is Customer's responsibility. SysPCB recommends customers to consult with their countries' customs authority before importing any merchandise in large quantity to minimize customs duties and avoid delay.

If the shipment is held or impounded by the customs in consignee's country because the customer or consignee refuses to pay customs fees, duties, or taxes, buyer will assume all additional fees and penalties associated with such an act.

Import Requirement:

All products ordered from SysPCB pass the customs clearance without any issue most of the time. However, import requirement varies from country to country. It is customer's responsibility to make sure the goods meet all import requirements. Customers who plan to place large orders are strongly advised to contact their countries' customs office for more detail.

If the whole shipment is held or impounded by the delivery country's customs due to missing import requirement, SysPCB may offer courtesy help by communicating with the customer / consignee and the courier. Such cases are extremely rare and can normally be resolved by providing necessary paperwork.

Other Shipping Issues:

In the rare cases of shipping issues, SysPCB will help the customer in resolving them. These issues include:

- Damaged goods or packages during shipment: The customer should refuse the receipt of the goods if possible and immediately file a claim to the courier. If the goods are found to be damaged after the receipt, the customer should notify the courier within the first 24 hours. Customer should also contact SysPCB. SysPCB will help process the claim with the courier. Once the issue has been confirmed, SysPCB will follow up the insurance claim with the courier and prepare for sending the replacement as soon as the lost is compensated.

- Lost or misrouted shipment at courier's fault: SysPCB will pursue the insurance claim with the courier and will either recover the shipment or send replacements to the customer as soon as the claim has been confirmed and the lost compensated.

- Delivery to the wrong address: If the courier causes the error, SysPCB will work with the courier to recover the shipment or resend replacement after the insurance claim is confirmed and lost compensated. If SysPCB causes the error, SysPCB will try to recover the lost shipment in reasonable time frame or compensate the lost up to the total order value once the recovery attempt is deem futile. Such a case is extremely rare because all order details are confirmed and verified in writing by both parties and the courier before the goods are shipped. If the customer provides a wrong shipping address, SysPCB will help the customer to recover the lost shipment at customer's cost. No other compensation will be made in such a case.